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Administrative Assistant II - Legal in Norfolk, VA at THOR Solutions

Date Posted: 9/14/2018

Job Snapshot

Job Description

To further support the U.S. Navy, THOR has an opening for an Administrative Assistant II (Legal). Qualified candidates for this position will execute the following requirements:

  • Provide clerical support for Legal Officer in preparing correspondence, PowerPoint presentations, filing, and recordkeeping duties.
  • Research and communicate with various entities within MARMC and outside commands to draft and prepare all correspondence, documents, messages, reports, and forms for signature in regards to Military Legal.
  • Screen and direct telephone calls, visitors, and incoming correspondence to appropriate personnel.
  • Interface with visitors requesting appointments and asking questions.
  • Make arrangements for conferences and meetings and assemble established background materials as required.
  • Identify and escalate workflow issues, provide clerical support on Legal projects, provide administrative support to work directors, and compile daily production statistics and other reports.
  • Compose and maintain various types of correspondence such as phone messages, email, fax, and letters.
  • Create spreadsheets, and manage databases by selecting the guideline or reference that fits the specific case.
  • Generate technical/non-technical correspondence such as military legal documents, office policies, procedures, and guidance, requests for information, letters of accomplishment, commendation, notification, reports and presentations as requested.
  • Establish and/or maintain soft and hard copy of various office documentation, research information, and operate modern office equipment and software.
  • Generate meeting agendas, coordinate times and locations, and any other logistical and clerical support to schedule meetings. Attend meetings/proceedings, record minutes/transcribes recordings, and produce documents.
  • Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, and other offices.
  • Research requested administrative issues or problems and relay findings to employees and management.
  • Draft command DoD/DoN messages utilizing the current DoD message traffic system. Review materials prepared for Government Representative’s approval for typographical accuracy and proper format.
  • Requisition and restock supplies by providing a list to the Government Purchase Card holder, and arrange for maintenance of office equipment.
  • Utilize current task specific software programs.
  • Must be familiar with the Military Personnel Manual, JAGMAN, and Uniform Code of Military Justice to obtain information to complete taskings.

Job Requirements

Security Clearance Requirements:

  • Qualified candidates must possess a current/active SECRET clearance.

Required Knowledge, Skills, and Abilities:

  • Three (3) years applicable job-related experience performing Military Administrative duties in a military legal professional office setting.
  • Must be familiar with the current DOD/Navy directives in regards to Military Legal correspondence. Must be proficient in Naval correspondence
  • Proficient in the use and creation of documents in Microsoft Office applications such as Word, PowerPoint, Excel, Access, and Outlook.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.

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