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Proposal Manager in Arlington, VA at THOR Solutions

Date Posted: 4/5/2018

Job Snapshot

Job Description

THOR Solutions, LLC (THOR) is seeking a Proposal Manager in Arlington, VA. The ideal candidate is a self-start, intrinsically motivated, and has the ability to work effectively and efficiently as both an individual and a member of the team in a fast paced rapidly growing organization. This individual will engage with THOR’s senior leadership on a daily basis and be responsible for the full scope of Proposal Management, which includes, but is not limited to, the roles and responsibilities detailed below:

  • Report directly to the Vice President of Business Development and lead a MAC IDIQ Bid and Proposal Cell as a component of the business development organization while interfacing extensively with line management and operations personnel to develop and deliver high-quality and winning bids and proposals to the Federal Government.
  • Plan, implement, execute, monitor, control, and manage all aspects of proposal development, including pre-proposal planning activities, kick off meeting, value proposition conveyance, theme development, schedule management, action/issue tracking and closure, proposal structure, compliance oversight, writing instructions and team guidance, review team coordination, and production oversight.
  • Lead local and remote proposal teams and associated subcontractors in the development process ensuring the project follows best practices in a productive and timely manner.
  • Develop/maintain proposal management-related artifacts for each opportunity, including kick off materials, master outline and compliance matrix, schedule, storyboards, and/or annotated outlines, writing instructions and templates, daily stand-up agenda, proposal team contact list, action items, and color team review briefings.
  • Review/analyze proposal sections for consistency and clarity, compliance with solicitation requirements, and alignment with proposed solutions and themes, and write/re-write proposal sections as necessary to delivery high-quality, winning proposal products.
  • Collaborate with business development and operational leadership to obtain adequate resources for accomplishing a high-quality proposal submission in a timely manner.
  • Manage and direct all proposal efforts, including preparation, revision, and submission
  • Establish and enforce proposal schedule; clarify, communicate, and enforce roles and responsibilities of the proposal team members
  • Collaborate with capture manage, subject matter experts, and other writes to refine proposal sections to ensure accuracy, compliance, consistency, and reflection of win strategies
  • Assist in development and refinement of templates and standardized processes to streamline proposal development
  • Provide daily updates regarding proposal progress to team via the daily stand-up: action items, identified risks, section status, and schedule; identify risks and develop, implement, and execute risk mitigation plans
  • Lead/facilitate/drive the discussion during solution strategy sessions with capture manager, volume lead(s), and subject matter experts; capturing and helping to document customer hot buttons, win themes, our approach/solution, and features and benefits at the level required for a compelling proposal response
  • Work with the color review leads to convene color teams and prepare color team package; lead color review recovery from post-review assessment to providing guidance for implementation of approved content changes and modifications
  • Remain current on all solicitation modifications and communicate them to the team; revise schedule, outline, and compliance matrix as necessary throughout the proposal life cycle
  • Ensure proposal compliance, checking submission for compliance regularly throughout the proposal cycle
  • Effectively and efficiently support and complete other duties as assigned.

Job Requirements

Security Clearance Requirement:

  • A security clearance is not required for this position. 

Required Knowledge, Skills, Abilities, & Experience:

  • BA/BS or other undergraduate-level degree plus 5 years of demonstrated experience managing and writing Federal Government bids and proposals in response to competitively solicited procurements from the defense and federal civilian agency domain in a defined proposal role is required. Additional years of experience may be substituted for degree.
  • Demonstrated experience in proposal coordination and proposal management, project/program management, and leading large teams comprised of both internal and external stakeholders, including subcontractors, in geographically dispersed locations, is required.
  • Demonstrated experience in the full scope of the proposal development life cycle, including understanding of Shipley or other well-established proposal development processes and procedures is required.
  • Demonstrated ability to work efficiently in a fast paced results driven environment while managing and executing multiple high visibility requirements while maintaining poise, diplomatic tact, and the highest level of ethical standards and professionalism is required.
  • Demonstrated success in bid and proposal development as an individual contributor and as a member and/or leader of a broader bid and proposal development team is required.
  • Demonstrated experience and success in a high producing bid and proposal development organization is required, preferably in a MAC IDIQ Bid and Proposal Cell, with a verifiable win rate of 35% or higher, is required.
  • Demonstrated experience with large GWACs and MAC IDIQs at both the MAC and Task Order level is required.
  • Demonstrated experience supporting Capture Managers and integrating the capture and proposal development phases to ensure proposal readiness is required.
  • Demonstrated sound judgment when under pressure from difficult deadlines while effectively navigating emergent ambiguous circumstances is required.
  • Demonstrated experience working in close coordination with line/operations, human resources, security, contracts, pricing, and technical experts in support of bid and proposal development requirements is required.
  • Demonstrated experience in translating thoughts into actions through concise and effective written and oral communications is required.
  • Demonstrated experience writing and editing bid and proposal narratives is required.
  • Demonstrated experience setting priorities, managing deadlines, and responding to shifting priorities while ensuring schedule compliance and without compromising bid and proposal quality is required.
  • Currently, anticipated travel is approximately 20% or less.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.